Payment Type Setup

Location

SETTINGS > Contracts/Reservations

Purpose

Payment types are the specific methods of payments that you accept. Add any payment types that you accept which are not already predefined or preloaded in the system. Each credit card that you accept may be added as a specific payment type.

If you are integrating RentWorks with the ERA system from Reynolds & Reynolds you must have a payment type of Direct Bill (spelled exactly as such). The Direct Bill payment type signals ERA to match the company name and A/R customer number from RentWorks to a valid A/R customer in ERA.

Fields

Payment Type - User defined code to apply to this particular method of payment, such as CASH, CHECK AMEX, VISA, etc.

Description – The description for this payment type

Paid – This flag determines if the system will assume all deposit amounts entered with this pay type should be credited against the rental charges. Typically, pay types of cash or similar would be flagged as paid. Credit cards would not, as normally only an authorization is obtained.

Type of Receipt – This field is used to indicate the type of receipt. Select one of the following: Cash, Credit Card, Direct Bill, or Voucher. (Vouchers are usually purchased from Travel Agents, and are treated as cash for the amount stated on the voucher itself.)

Credit Cards

Credit Card Commissions – For credit card payment types, enter the commission percentage charged by the credit card company.

Perform Check Digit Test – Selecting this option will force RentWorks to validate credit card account numbers. Credit cards should always have the check digit option selected.

Softrans Auth# – If you are using CCPro, enter the Module ID to be used for authorizations.

Softtrans Draft# – If you are using CCPro, enter the Module ID to be used for settlements (draft capture).

Acceptable CC Length - Enter the number of characters for non-traditional "proprietary" credit cards (such as Budget or Hertz cards). When proprietary CC number ranges overlap Major CC ranges, they cannot be entered in the system. The maintenace program will check for overlapping ranges upon SAVE. If the ranges overlap, Acceptable CC Lengths field should be used. This allows the number of characters in the CC number to be specified. This will then differentiate the overlapping ranges. You CANNOT have overlapping ranges and the same number of valid characters.

Card Ranges

Check Card Number Range – If this box is checked, the system will make sure the card ranges are valid.

Starting/Ending Card Number Range – Starting and ending range of credit card numbers. For example, the first four digits of a Visa range between 4000 and 4999.