Employee Groups

Locations

REPORTS > Lists

REPORTS > CQ Reports

SETTINGS > System Configuration

Purpose

RentWorks initially establishes several employee groups. You may add more by going to Settings - System Configuration - Employee Groups. Each employee should then be assigned to at least one group. You determine this setting in the Employee file.

Initially, all employees are members of the “Everyone” group. By default, the “Everyone” group has access to all menus (except the PCI menu) and all fields. Each Menu item, plus the fields and buttons associated with the Counter programs and Fleet File, can be assigned to one or more security groups.

WARNING: If you intend to use any of the security features, you should secure all of the Security and Employee menu options by allowing only authorized personnel to access them.

Note: After making changes, all affected employees must log off, then log back on, in order for the changes to take effect.

Fields

Group Name - A name for this group.

Description - The description of this group.

Type - You can have two types of groups. They can be independent or used together.

• Security groups are those groups used in Program security. ONLY groups tagged as security will show in the Program security maintenance program.

• Mail groups are the groups the will appear when using BarsMail. NO security groups will show in the BarsMail lookups unless also tagged as type Mail. Just those groups that are labeled Mail will show in BarsMail.

• Manager group employees will be able to clear sessions by going to Settings->Security->Session Inquiry. The Clear Icon in the upper left will be activated.