On-Order Vehicles

Location

FLEET

Purpose

Vehicles can be ordered many months before they actually arrive. This menu item will allow you to capture all the information pertinent to ordering vehicles. You can then add these records to your fleet upon delivery.

By maintaining information for vehicles "on-order", the system will be able to take these vehicles into account for availability and utilization.

Fields – General Tab

Product – Select a product code for this vehicle.

Unit # - Enter a unique unit number for the vehicle.

VIN - Enter the VIN/Serial number of the vehicle as provided by the vehicle manufacturer. If you select the VIN verification for owned vehicles in System Settings, the VIN you enter here will be validated and must be correct before you can update the record.

Vehicle Information

Year/Make/Model/Color –Enter the appropriate year, make, model, and color of the vehicle.

Description – Enter a general description of the vehicle, (i.e.: 2dr, 4dr, convertible, etc.)

Class – Select the vehicle class code assigned to this vehicle.

Fuel Code – Select the appropriate fuel code associated with this vehicle. This code determines how gas should be charged. Any charge with a type of Fuel can be used as the Fuel Code. (If you sell Prepaid Fuel, be sure to create a Miscellaneous Charge with a type of Prepaid Fuel but with the same Code as that for the record with a type of Fuel.)

Tank Size – Enter the fuel tank size of the vehicle. This value is used to calculate the number of gallons to charge for fuel.

Gallon - Check if gas is measured in gallons. Left unchecked, gas is measured in liters.

Engine – Enter the vehicle’s engine size or description (i.e.: 6 cyl, 4 Liter, etc.).

License # – The vehicle’s license plate number.

Lic. St. – The state where this vehicle’s license is registered.

Lic Exp Date – The date that the vehicle’s license expires.

Reg# – Registration number of the vehicle.

Finance Information

Bank ID – The code for the finance institution.

Buy Back – If there is a buy back program, check this box.

Program – Buy back program.

Fields – Delivery and Finance Tab

Expected Delivery Information

Expected Delivery Date – The date that the vehicle is expected to be delivered.

Expected Delivery Location – The location to which the vehicle is expected to be delivered.

PO Number – Purchase order number.

Expected In-Service Date – The date that the vehicle is expected to be put in-service.

Expected Out-Service Date – The date that the vehicle is expected to be taken out-of-service.

Expected Grounding Miles– The odometer reading at which the vehicle is expected to be taken out-of-service.

In-Service Information

Acquisition Price – The price that you paid for the vehicle.

Odometer – The vehicle’s initial odometer reading.

Buttons

Add to Fleet – Move this vehicle to the in-fleet table. The product/unit number cannot already be used by an in-fleet vehicle.

Notes - Add notes to this vehicle.