Depreciation Report

Locations

REPORTS > Fleet Reports > Financial

REPORTS > Periodic Procedures > Monthly

Purpose

The Fleet Depreciation Report allows you to view vehicle depreciation for the fleet by finance institution. Several accounting interfaces (QuickBooks, Peachtree, MAS90) will also allow you to post depreciation data.

Options

• Post to Financials – Send the report data to a file that can then be imported into an accounting system. Before posting, a proof run can be performed by not selecting this option.
• Cutoff Date – Depreciation will be calculated through to this date.
• Include from Active Fleet – You can include only those vehicles with depreciation information set up OR all vehicles.
• Post Depreciation By – You can post the depreciation amounts by the vehicles’ current location or by their owning location. You can also choose to Allocate by Location. This will take the number of days a vehicle is sitting or on rent, and divide it by the number of days in the month to arrive at a percentage. This will then be multiplied by the total depreciation for the month to arrive at an amount for the CHECK IN location.
• Sort By – Choose how the report should be sorted. Note: you can only select to sort by Location if you are using the depreciating method of Allocate by Location.
• Depreciation Basis - Calculates depreciation based on "Acquisition Price" or "Residual Value".
• Additional Data - Select whether the "Odometer Fields" or "Location Fields" are reported. if the latter, only the Owning location will be listed.

Data Selection

The vehicles are selected by the following rules:

• The depreciation start date must be LESS THAN or equal to the cutoff date.
• The last depreciation date must be LESS THAN the cutoff date (or blank). This is updated by the system. Depreciation will stop automatically when the amount of Depreciation equals the Acquisition Price.
• The vehicle’s bank ID is selected in the list box.
• The vehicle’s product is selected in the list box.
• Vehicles are selected from the current fleet and from the sold fleet.

License Depreciation

• The license depreciation start date must be less than or equal to the cutoff date.
• The last license depreciation date must be less than the cutoff date (or blank).
• The sold date must be blank, or between the last depreciation date and the cutoff date.

Posting

When the report is being posted, the vehicles are selected by the same rules above.

Posting is supported in only the QuickBooks, MAS90/200, and Peachtree accounting interfaces.