Cash Drawer Setup

Cash drawers allow you to keep track of all payments processed in RentWorks. Each transaction is recorded by employee and by cash drawer so discrepancies can be tracked.

Location

ADMIN > Locations > Rental Counters

To set up a cash drawer, do the following:

1. Set up your locations, counters, and positions. This may already have been done.

2. In the Counters program (Admin->Locations->Rental Counters), check off the "Use Cash Drawer" check-box for all the counters that will be using cash drawers.

3. Go into the Cash Drawer program (Admin->Locations->Rental Counters) and create the cash drawers. Assign the cash drawer to all of the positions that will be using it.

4. To start using a cash drawer, choose Open in the Cash Drawer menu. If the cash drawer has cash in it to begin with, enter that amount.

During the day, cash may be taken out of the cash drawer for certain reasons. Choose the Cash Drop and Petty Cash options for non-rental related withdrawals.

At the end of a shift, choose Balance Out and enter the amount that is currently in the physical cash drawer. A report will be printed with all of the transactions that occurred during the shift. At the end of the day, you can choose Close to close the cash drawer. This is similar to balancing out the cash drawer, except that the cash drawer must be re-opened before it can be used again. You do not have to close the cash drawer each day.

To view cash drawer transactions without running the report, use the Cash Drawer Inquiry.