Accounts Receivable Report

Location

REPORTS > Management Reports > Accounting

Purpose

For reporting current and overdue direct-bill payments and printing of invoice statements.

Options

Renter/Bill-To/Sales Rep/Company Range – Choosing ‘Renter’ will allow you to enter a starting and ending range of renter last names. Choosing ‘Bill To’ will display a list of companies to choose from. Choosing ‘Sales Rep’ will display a list of sales representatives that match local companies. Choosing ‘Company Range’ will allow you to select a starting and ending company name, plus select a Company Type or ALL.

Date Range – Enter the Date Range. Leaving the start date <blank> will indicate to include ALL date ranges. The user will be warned that the report may run longer than expected.

RA Range – Enter the Rental Agreement Number Range if desired.

DBR/Payment Date – The report date is used to reconcile the day’s activity. The report date of a payment usually matches the report date of the contract that the payment is on. If the payment date is different from the report date, use this option to select the payments by either date.

Report/Aging – Output can be formatted in a standard report style, or as an aging report showing current and overdue invoices.

Detail/Summary/Billing Detail – The report can be run to show contract details, a summary of the contracts for each company, or details of the contract payments.

Print Currency – Select the currency.

Sort By – You can sort the contracts by company, date, name, or RA#.

Exclude –you can Select All, Skip Zero Balances, Skip Credit Balances, Skip Zero & Credit Balances, or 'Skip Zero Details'. This last selection will skip 0 line totals only when all aging buckets are also zero.

Data Selection

The A/R payments that the report selects are shown in the report’s browser. The payments are selected by:

• RA number range (if these fields are not filled in, the report will select all)
• Report date, if this option is chosen
• Renter’s last name, if this option is chosen (if the name fields are not filled in, the report will select all)
• Company, if this option is chosen. You must select all companies in the list that you want reported.
• Report location, selected in the Reporting lists at the top of the report
• Payment type of direct bill
• A blank date paid

Authorized deposits will be ignored. Zero-amount payments will be ignored if "Skip Zero Balances" is selected.