Tour Programs

Location

MARKETING

Purpose

Establishing tour programs will assist you in processing tour vouchers. Once a tour program has been entered into the tour code file, the system will be able to charge the appropriate rates, then determine which types of charges are to be paid by the tour operator and which are to be paid by the renter. You can assign specific rate codes and even attach miscellaneous charges and coverages. This will allow you to honor and easily process "All in One" tour packages and track the business you are doing with tour operators.

Fields

Code – A unique identifier for this tour program.

Description – A description of the tour program.

Notes – Notes or comments regarding the tour program.

Rate Code – The rate code to be associated with this tour operator. The rate must be designated as a "tour rate" in order to appear in this drop-down list.

Deduct included charges from T&M – If this box is checked, any charges that are included in the tour program’s charges will be subtracted out of the T&M charges.

Charges Browser – All of the miscellaneous charges and taxes & fees that are set up will be listed in this browser. If a charge is to be paid by the tour operator, change the Applicable field to "yes". If a charge is included in the tour program’s time and mileage rate, change the Included field to "yes".

Bill To – The local company to which the tour portion of the rental will be billed. The company must be assigned a type of "Tour" in order to appear in this drop-down list.

Payment Type – Use the drop-down list to select a payment type to be used for the tour charges. Only direct-bill payment types are listed.