DBR - Posting

Location

REPORTS > Management Reports > Accounting

Purpose

The Daily Business Report provides a summary of rental revenue, miscellaneous charges, taxes, and receipts.

The posting process achieves two item: 1) it "locks down" the contract so that it can no longer be changed, and 2) creates files to be imported into accounting systems.

The latter requires that an accounting interface has been activated in System Settings. Posting entries are defined in General Ledger Setup.

Options

Post To Financials – Send the report data to a file that can then be imported into an accounting system. Before posting, a proof run can be performed by not selecting this option.

Print Contract Details – If this box is checked, each contract and its payments will be printed. Otherwise, just a summary page for each day will be printed.

Include Closed – If this box is checked, contracts that were closed will be listed.

Include Open – If this box is checked, contracts that were opened will be listed.

Include Voids – If this box is checked, contracts that were voided will be listed.

Include Charged No-Shows – If this box is checked, contracts that have become no-shows will be listed.

Include Deposits – If this box is checked, deposits that were taken will be listed.

Include Payments – If this box is checked, payments that were taken will be listed.

Include Rollovers – If this box is checked, contracts with rollover charges will be listed.

Print Grand Totals Only – If this box is checked, a grand total summary page will be printed.

Data Selection

The report selects records by report date. In order to post a DBR, the report must balance (i.e. the payments match the charges.) If a DBR does not balance, it is usually because of a mismatch in report dates between a charge and a payment. See Balance a DBR for procedures on correcting an imbalance.

When posting, only a cutoff date is used. Any unposted records that are before the cutoff date will be selected.