Editing System Settings

'''Location'''

SETTINGS > System Configuration


'''Purpose'''

The System Settings screen is used to define certain settings that are used system wide.


'''Fields – General Tab'''

Live/Training Database – If you have more than one database running, you can select the kind of database. If you select "Training", the login screen will show "TRAINING DATABASE" so the user knows that any data entered will not be kept permanently.

Main Title – Text typed in this section will appear on the Main Title Bar. This is most commonly the name of your business or specific location.

Franchise Affiliation – This section controls how RentWorks interfaces with different corporate affiliation software. Select the appropriate franchise affiliation from the pull-down menu. If you are an independent, select none. 

Default Country – Select a country code to be used as the default. (see Country SetupCountry_Setup )

Accounting Interface – This section controls how RentWorks interfaces with different accounting packages. Select the appropriate accounting package you are using with the system. If your accounting package is not listed, RentWorks does not provide an automatic posting procedure for it.

Invoice Post Option – Select a method by which to post invoices, either with the DBR, the invoice report, or no invoice posting.

Next Journal # - This box will display the next journal number when running a Daily Business Report (DBR) with the Post to Financials option selected. This journal number will also be printed at the bottom of the General Ledger Posting page.


''No-Shows''

No-Show Grace Hours – Enter the number of hours a corporate reservation must be past before it is considered a no-show.

No-Show Grace Hours – Enter the number of hours a local reservation must be past before it is considered a no-show.

Change Quotes to No-Shows after – Enter the number of hours you would like to keep non-reserved quotations in the system.

Days to keep No-Show reservations – This value designates how many days RentWorks will keep No-Show reservations before automatically deleting them from the system. No-shows are billed using the No-Show Processing ReportNo_Show_Processing_Report.

Last No-Show Run Date: The last date and time reservations were checked to be considered no-shows is displayed in this section. This value is updated automatically by the system.

Last No-Show Purge Date – This is the last time the system automatically deleted "No-Shows". This value is updated automatically by the system.


''Credit Card Number Masking''

Credit card numbers are masked with an "X" over each number. Use these fields to leave certain parts of the number unmasked.


'''Fields – Vehicles Tab'''

''VIN Verification''

Placing a check mark in either box in this section will prevent inaccurate VIN numbers from being entered for each of your vehicles. The Foreign Vehicles option is primarily used for rental companies that share cars but have different owners yet still want to prevent inaccurate VIN numbers from being entered on foreign vehicles.


Include Due Back Repairs In Availability – This field controls how RentWorks will handle vehicles with an out-of-service status with regards to future availability. When a repair order or problem is entered in the system, the expected finish date (Date Due) will act as the date the vehicle will be available if this checkbox is selected.

Grounding Mileage Warning – When a vehicle is within this many miles of its grounding mileage, a warning will appear when the vehicle is checked-in.


''"Out of Service Status"''

These codes assign the appropriate status of vehicles when the following actions are entered in the system.

Vehicle Problems – When a critical problem ticket is entered, the vehicle will go to this status.

Repair Orders – When a repair order is entered, the vehicle will go to this status.

Grounded – When a "grounding" maintenance alert becomes valid, the vehicle will go to this status.


''Default Status''

Check-In Status – This option gives you the ability to select the status RentWorks automatically assigns to a vehicle upon check-in.

Exchange Status – This option gives you the ability to select the status RentWorks automatically assigns to a vehicle when it has been exchangedUnit_Exchange for another.

Foreign Drop Status – This option gives you the ability to select the status RentWorks automatically assigns to a foreign vehicle when it has been rented away from your owned locations.

Non Rev Status – This option gives you the ability to select the status RentWorks automatically assigns to a vehicle assigned to a Non-Revenue MovementNon_Revenue_Movement ticket. 

Vehicle/Claims Image Path – If you store documents/images for Claims ManagerClaims_Management_General_Tab, enter the path to those files here. You can also view vehicle images by specifying a filename for each vehicle in Vehicle FleetVehicle_Fleet. This path will be used in conjunction with the filename.


'''Fields – Other Tab'''

Renter Preferences – This option (always, ask, or never) determines how much information RentWorks automatically pulls from a renter’s previous rental. Selecting "Ask before defaulting" prompts you with a question to apply renter preferences every time a repeat renter is added to a contract or reservation.

Use Smart Zip – Selecting this check box will enable RentWorks to automatically fill in City and State information for Zip-Codes on file.

After ''n'' overtime hours, add another Actual Day – To include overtime in the Actual Days calculations, enter the number of overtime hours that are allowed before another day is added to the rental time. Setting this value to zero will ignore overtime hours.

Payments Rule – This option allows you to select where payments are processed and which location’s DBR they will appear on: 

:* Default location per payment: All deposits/payments reporting location is your terminal defaults location.
 
:* All deposits/payments to renting location: : All deposits/payments reporting location is check-out location.  This INCLUDES cash and direct bills. 
 
:* CC deposits/payments to renting location : All CC deposits/payments reporting location is check-out location.  Cash and DB reporting location to terminal defaults location.  This EXCLUDES cash and direct bills.
 
:* Non-cash deposits/payments to renting location: All non-cash deposits/payments reporting location is the check-out location.  CASH deposits/payments reporting location is terminal defaults location.  This INCLUDES direct bills.
 
:* Payments but not deposits to renting location (all deposits made after check-out taken at other locations): Currently ALL deposits/payments (except from prior authorization) go to terminal defaults location.  Prior auth follows the reporting location of the auth.  No matter what process (check-out, modify or check-in) the payment record reporting locations ALWAYS USES the terminal defaults location.  

:* Report location is transaction location when CC payment is not from prior auth (CC goes to check-in location if prior auth at renting location not used): Currently ALL deposits/payments (except from prior authorizations) go to terminal defaults location.  Prior auth follows the reporting location of the auth.

Loaner Source Code – Choose the source code that the dealerships and advisors are entered under.


''Password Policy''

Minimum password length – The minimum number of characters that must be used in passwords.

Password History – The system will remember this number of previous passwords and not allow the user to re-use those passwords.

Passwords expire after ''n'' days – After this number of days the user is forced to enter a new password.

Allow ''n'' login retries before locking out account – If a user tries unsuccessfully to login this number of times (possibly trying to break into the system), the account will be locked out and must be unlocked in the EmployeesEmployees screen.

Require ''n'' of the following character types – Number of different character types required to be in the password. They types are upper-case letters, lower-case characters, numbers, and special characters (&,$, @, etc.)

Password allowed to match username – If this box is checked, the user can make their password the same as their username.
[[Category:Bluebird]]